Job Title: Executive Assistant and Project Manager

Reports To: President and CEO

Job Type: Full Time

Salary Range: 70k – 75k, plus competitive benefits

Objective of Role: The Project Manager’s primary responsibility is to provide logistical support and office coordination to the organization, ensuring the installation of appropriate systems and tools for the team’s success. Specifically, the position is responsible for providing assistance to the CEO/President, providing general office management, liaising with the Board, and discreet project management as directed by the CEO/President. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, making hiring recommendations, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Job Responsibilities:

• Provide comprehensive support services to the CEO/President that ensures a professional, responsive, and effective experience with the organization as a whole.
• Liaison to the Board of Directors to schedule board meetings, committee meetings, create board packets, and take minutes and distribute to the Board in a timely fashion.
• Manage discreet projects as directed by the CEO/President.
• Manages administrative task to ensure sophisticated calendar management, prioritization of inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.
• Writes error-free, eloquent emails and letters for various events and announcements.
• Tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays and other major milestones).
• Become familiar with the specific, detailed needs of the CEO; create portfolios for reference.
• Accurately tracks expenses for the CEO by managing credit cards and receipts. Processes and submits.
• receipts accurately and on schedule.
• Works in a professional and focused manner to ensure the scheduling of internal and external meetings including, but not limited to, GOSO Board and subcommittees, project teams, etc.
• Takes notes and distributes meeting minutes, agendas, and meeting packages
• Works closely with the GOSO team, Board, and all constituents to arrange meetings and events as needed
• Assist in acting as a liaison with the landlord and building management on any office-related issues
• Assist in acting as a liaison with outsourced IT consultants on all technology-related issues, including rapidly responding to staff problems and network outages.
• Assist in acting as a liaison with the organization’s outsourced HR service firm.
• Set up staff meetings.
• Ensures ordering lunch, booking conference rooms, and setting up projector or video conferencing units for meetings.
• Uses Outlook, Word, Excel, and PowerPoint to produce materials for internal and external meetings and conferences.
• Manages staff regarding answering and directing calls and emails of the CEO of a general nature.
• Maintains physical and electronic office filing systems for CEO.
• All other responsibilities as assigned by CEO.
• Other duties as required.

Essential Skills:

• Maintains confidentiality and uses a high degree of discretion.
• Strong verbal and written communication skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
• Maintains punctual, regular, and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
• Maintains workflow under pressure and in a fast-paced, high-profile work environment.
• Respectfully takes direction from the CEO.
• Other duties as assigned.

Core Competencies: 

• Excellent work ethic.
• Commitment to working in a mission driven organization.
• Demonstrated personal ethics and values.
• Cross-team collaboration and cooperation.
• Team-player who works well with a diverse group of people.

Qualifications:

• Bachelor’s degree preferred.
• Three to five years’ professional experience in an Executive Assistant role.

preferred. Experience with CRM/contact management and Microsoft Office and Outlook is preferred.

• Advanced Excel skills (creating formulas).

Compensation & Benefits:

• Salary commensurate with experience. GOSO offers a competitive salary and benefits package.

Please send a resume with cover letter to: jobs@gosonyc.org. Resumes without a cover letter will not be considered.

GOSO is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About GOSO: Getting Out and Staying Out has a vision of a world where neither a person’s race nor their prior contact with the legal system determines their future. To work toward that vision, we partner with young people impacted by arrest or incarceration on a journey of education, employment, and emotional well-being. For many of our participants, that journey begins while they are detained or incarcerated, on Rikers Island or in youth detention centers. We work with all interested individuals, regardless of the charges that they face, engaging them in future planning through programing focused on education, employment, and emotional well-being while helping to meet their immediate needs, whether physical (warm clothing, commissary supplies), psychological (correspondence and communication to help maintain links to the outside world), or legal (coordinating with public defense attorneys on courtroom advocacy). Among the major programs that are under the GOSO umbrella are Stand Against Violence East Harlem (SAVE), GOSOWorks, and multiple education programs (including Pathways to-Graduation, a high school equivalency program). GOSO served its participants and the Harlem community throughout the Pandemic and, in fact, expanded its budget in the past few years. We are currently building our external relations functions, including development, in order to position GOSO for continued growth and expanded impact on those at the heart of our mission.